200+ current employee policies and procedures inform your people and protect your business!

JIAN Employee Manual Builder workplace policy policies handbook software template shrm california chamber of commerce

200 may seem like a crazy number of policies to need, but if you want to have the most excellent management policies & procedures in place for your company, here they are…

To produce a comprehensive employee policies manual for your company, you’ll likely require all of these policies.
(But, you can select or deselect as needed)

The good news is that they are all already written for you. The other good news is that you can easily edit and format them any way you like.

Your “[Company Name]” will automatically fill-in throughout your manual with your actual company name.

Plus, if your state has a specific policy, the system will automatically insert the policy for your state!

  • Introductory Memo
  • Receipt & Acknowledgment of [Company] Employee Policies
    (This tells their attorney that the employee has understood and agreed to your policies!)
  • Handbook Cover
  • At-Will Employment
  • Arbitration Agreement
  • Confidential Information

 

Welcome to [Company]

  • Table of Contents

 

Introduction

  • About the Employee Policies Handbook

 

Overview of [Company]

(An optional bonus from our successful business planning software — makes sure everyone is “on the same page!”)

  • About [Company]
  • Background
  • Concept
  • Vision
  • Mission Statement
  • Objectives
  • Goals
  • Core Values & Practices
  • [Company] Organization Chart

 

Employment Policies

  • Equal Opportunity Employment
  • Age Discrimination
  • Disabilities
  • Discriminatory Practices
  • Equal Pay
  • Hostile Environment Standards
  • National Origin Discrimination
  • Pregnancy Based Discrimination
  • Religious Accommodation
  • EEO Notices
  • ADA – The Americans With Disabilities Act
  • Procedure For Requesting an Accommodation
  • Grievance Procedure
  • Arbitration Policy<
  • Acknowledgment of and Agreement With [Company] Arbitration Policy
  • Employment At-Will
  • Employee Selection Process

 

Hiring Procedures

  • Employee Background Check
  • Credit Investigation
  • Criminal Records
  • Driver’s License & Driving Record
  • Health Examinations
  • Immigration Law Compliance & Procedures
  • U.S. Immigration Reform & Control Act
  • Nepotism – Employment of Relatives / Friends
  • Outside Employment
  • Temporary & Contract Workers

 

Employee Information

  • Employment Classifications
  • Exempt or Non-Exempt Employees
  • Non-Exempt Employees
  • Exempt Employees
  • Regular Employees<
  • Regular Full-Time Employees
  • Regular Part-Time Employees
  • Temporary Employees
  • Length of Service
  • Hire Date
  • Break in Service
  • Bridge of Service
  • Personnel Records & Administration
  • Your Personnel File
  • Record Changes Notification
  • Your Medical Records File
  • Employment & Reference Checks
  • Reference Referrals
  • Polygraph Protection Act

 

Starting to Work

  • Introductory Period
  • Initial Review
  • Anniversary Date
  • New Employee Orientation
  • Temps & Contractors
  • Work Schedule
  • Business Hours
  • Attendance
  • Lateness / Tardiness
  • Absences
  • Break & Meal Periods
  • Meal Room Facility
  • Low-Need Time
  • Severe Weather & Emergency Conditions

 

Compensation

  • Wage & Salary Policies
  • Compensation Philosophy
  • Basis For Determining Pay
  • Wages
  • Computing Pay
  • Time Records
  • Error In Pay
  • Pay Period & Hours
  • Payroll Contact
  • Payroll Deductions
  • Paycheck Distribution
  • Direct Deposit
  • Time Reporting
  • Overtime
  • Flex Time
  • On Call Pay
  • Shift Premium
  • Travel Time
  • Working on Company Holidays
  • Compensatory Time Off
  • Non-Exempt (or Hourly) Employees
  • Exempt Employees
  • Payroll Advances
  • Wage Garnishments
  • Temporary Employees

 

Performance Management

  • Performance Evaluations
  • Performance Reviews
  • Compensation Programs
  • Compensation Reviews
  • Other Compensation Programs & Policies
  • Employee Referral Program
  • Transfer & Promotion Policy

 

Professional Standards

  • What You Can Expect From [Company]
  • What [Company] Expects From You
  • Open Communication Policy
  • Confidential Information & Inventions Agreement
  • Business Conduct
  • Business Gifts
  • Conflicts of Interest
  • Customer Relations
  • Outside Employment
  • Suggestions

 

Benefits

  • Eligibility For Benefits
  • Insurance Benefits
  • Insurance Coverage
  • Group Insurance
  • Health / Dental / Vision Insurance
  • Disability Insurance
  • Life, Accidental Death & Dismemberment
  • Insurance
  • Continuation of Coverage Through COBRA
  • Employee Assistance Program
  • Domestic Partners Policy
  • How To Enroll
  • Coverages
  • Termination of Coverage
  • Leaves of Absence
  • Termination of Domestic Partnership
  • Government Required Coverage
  • Workers’ Compensation
  • Workers’ Compensation Fraud
  • Recreational Activities & Programs
  • Unemployment Compensation
  • Social Security
  • Profit Sharing Plan
  • Retirement Plan
  • Statement of Employee Retirement Income
  • Security Act (ERISA) Rights

 

Other Benefits

  • Credit Union Membership
  • Education Assistance
  • Employee Purchases of [Company]’s Product

 

Paid Time Off

We include a discussion regarding the choice between PTO vs. Sick / Vacation / Personal Time policies.

  • About Our Time-Off Program
  • Vacations
  • Sick Days
  • How Our PTO / Vacation Plan Works
  • How PTO/VACATION Accrues
  • Carryover of Paid Time Off
  • Borrowing of Paid Time Off
  • Scheduling of PTO
  • PTO & Termination of Employment

 

Holidays

  • Holiday Policies
  • Personal Leave
  • Amount of Personal Leave
  • Accumulation Rights
  • Sick Leave
  • Amount of Sick Leave
  • Accumulation Rights
  • Vacations
  • Amount of Vacation
  • Accumulation Rights

 

Paid Leaves of Absence

  • Bereavement / Funeral Leave
  • Jury Duty / Witness Duty
  • Sabbatical
  • School Visits
  • Voting / Election Day

 

Unpaid Time Off

  • Approved Leaves of Absence
  • Children’s School Activities
  • FMLA – Family / Medical Leave of Absence
  • Life-Threatening or Debilitating Illness
  • Medical Leave
  • Military Leave
  • Military Reserves or National Guard Leave of Absence
  • Personal Leave of Absence
  • Disability (Including Pregnancy) Leave of Absence
  • Religious Accommodation
  • Accepting Other Employment or Going Into
  • Business While on Leave of Absence
  • Insurance Premium Payment During Leaves of Absence

 

Information Systems Usage Policy

  • Computers, Electronic Mail & Voice Mail Usage Policy
  • Information Access & Disclosure
  • Communication Etiquette
  • Email
  • Internet
  • Confidential Information
  • Copyrighted Information
  • Monitoring & Data Protection
  • Security
  • Passwords
  • Software
  • Computer and Other Equipment Not Provided By [Company]
  • Personal Use
  • Prohibited Uses of [Company] Information Systems
  • Consequences of a Breach of this Policy
  • Computer Protection
  • Back-Up Your Computer
  • Phishing / Spear Phishing
  • Web Logging (Blogging)

 

Workplace Policies

  • Access & Disclosure
  • Alcohol Consumption
  • Bonding Requirement
  • Cell / Mobile Phone Usage
  • Communication
  • Community Activities
  • Company & Department Meetings
  • Company Equipment
  • Contributions
  • Customer Relations
  • Dress Code & Personal Appearance
    (Including Piercing & Tattoos)
  • Food & Beverages
  • Containers
  • Other Considerations
  • Expense Reimbursement
  • Kitchen
  • Music / Portable Music Player Usage
  • Personal Use of Company Property
  • Pets At Work
  • Recycling, Waste Prevention & Conservation
  • Salesperson Agreement
  • Service Awards
  • Smoking
  • Solicitations & Distributions
  • Spouse Accepts Employment – or Works For a Competitor
  • Telecommuting / Work at Home
  • Telephone Usage
  • Uniforms
  • Use of Company Vehicle
  • Violence, Weapons

 

Safety

  • General Employee Safety
  • Safety Rules
  • Working Safely
  • Electrical Hazards
  • Fire Extinguishers
  • Lifting
  • Handling Tools
  • Using Ladders
  • Materials Handling
  • Personal Protective Equipment
  • Operating Machines & Equipment
  • Preventing Falls
  • Falling Objects
  • Trash Disposal
  • Cleaning Up
  • Work Areas
  • Report All Injuries
  • Ask Questions
  • Fire Prevention
  • In Case of Fire
  • Emergency Evacuation
  • Housekeeping
  • Office Safety
  • Property & Equipment Care

 

Security

  • Entering & Leaving The Premises
  • Visitors
  • Security Checks
  • Parking Lot
  • Restricted Areas

 

Drug-Free Workplace Policy

  • Fitness For Duty Examination
  • Drug-Free Workplace
  • Health Risks of Alcohol & Other Drug Use
  • Legal Implications of Alcohol and Drug Use
  • Where To Get Help

 

Unlawful Harassment

  • What Is Harassment?
  • Sexual Harassment Defined
  • Other Types of Harassment
  • Responsibility
  • Liability For Harassment
  • Reporting Harassment
  • Complaint Procedure
  • External Agencies

 

Prohibited Conduct

  • Unacceptable Activities
  • Weapons
  • Workplace Violence
  • Outside Threats

 

Discipline Policy

  • Standards of Conduct
  • Open Door Policy
  • Probation
  • Disciplinary Actions
  • Discipline Procedure
  • Step One: Oral Reminder
  • Step Two: Written Warning
  • Step Three: Decision-Making Leave / Counseling Session
  • Crisis Suspension

 

Separation of Employment

  • Resignation / Voluntary Termination
  • Failure To Report To Work
  • Involuntary Terminations
  • Reductions In Force
  • Voluntary Reduction In Force
  • Severance
  • Outplacement Services
  • Perquisites
  • Benefits Continuation / Termination
  • Insurance Conversion Privileges
  • Exit Interview
  • Return of Company Property
  • Final Paycheck
  • Other Disbursements
  • Former Employees
  • Reinstatement of Benefits
  • Post-Employment Inquiries

 

Supporting Forms & Templates

Click here to also see the 60+ time-saving employee management checklists, forms, and memos, even the full text of the laws that are included!